Setting an email account up on your iOS device (Apple iPad, iPod or iPhone) seems fairly straightforward but there are some details it’s worth getting right to enjoy the most seamless experience from device to device (if you’re using your phone in conjunction with your laptop, for example).

Opening the set-up

Open your settings app and tap and scroll down to ‘Mail, Contacts, Calendars’. In the top group, labelled ‘Accounts’ tap ‘Add Account’. Tap ‘Other’ at the bottom of the list, then ‘Add Mail Account’ on the next page.

Your account details

The next screen needs some information:

Tap ‘Next’ in the top right once everything has been entered and it will check your account exists.

More details

The next screen goes into a little more detail.

Once you’ve done all of that, hit ‘Next’ in the top-right of the screen and it will verify your settings.

On the next screen make sure that Mail is set to ‘on’ and Notes is set to ‘off’.

Click ‘Save’ and it will add your account. Your mailbox is now set up to download emails to your iPhone/iPad! But don’t stop there– there are some extra details to sort out!

Download settings

Firstly, that your email download settings are the way you want them:

Folder mapping

Folder what!? Bear with me – this bit’s important!

By default all of your drafts, sent items and deleted items are stored on your phone, but that’s no good if you want to pick up a draft you started on your phone on your laptop, or you’re on your laptop and you want to double check what you said in that email you sent from your phone last week. So we want to use the drafts, sent and trash mailboxes on your server instead, so that they can be accessed from anywhere, just like your inbox.

First you’ll want to make sure your drafts, sent and deleted email mailboxes are all connected. Open the Mail app and go into the account you’ve set up on the ‘Accounts’ section of the first page. This’ll open the various folders that you have on your mail account. If it’s a new mailbox that you’ve never used before it’s likely you’ve only got a few: Sent, Drafts and Trash, on top of your inbox. All you have to do is open each folder. Simple! Now your phone knows those folders exist!

Now head into your settings again and find ‘Mail, Contacts, Calendars’.

While we’re in there, just check that the Deleted Messages section is set to ‘Remove > Never’ and the ‘Incoming Settings’ section says that ‘Use SSL’ is on and ‘Authentication’ is set to ‘Password’.

Ta-da! All done! It was a bit of a lengthy process but well worth it for a great email experience!